Registration

Registration

All graduate students, full-and part-time, must maintain continuous registration until they have completed the requirements of their programs. (See below, “Inactive students,” for exceptions.)

 

Click here for registration sequence.

 

Registration status

Full-time students

Full-time students are those who are pursuing a program of study on campus and are regularly available. Any exceptional period of absence, other than for normal academic reasons (visits to libraries, field trips, etc.), requires the approval of the student’s supervisor and the dean of the school of graduate studies. Full-time students must identify themselves as such when registering.

Full-time students may normally be employed only by the university and not for more than 10 hours a week. When students are employed as graduate teaching assistants, the 10-hour maximum represents the total time spent carrying out the assigned work.

 

Part-time students

Students are considered to be part-time when they do not meet the conditions for full-time students. Normally, part-time students will be taking considerably less than a complete program each academic year. Students who begin as part-time students may not receive the same G.T.A. entitlement as those who begin as full-time students.

 

Inactive students

This status is reserved for students who, for exceptional reasons (medical, parental, educational, etc.), are permitted to discontinue their studies temporarily (two terms for full-time students, three terms for part-time students). Permission must be granted by the department and the dean of the school of graduate studies. “Inactive” students must register and, in the cases of parental or medical leave, a $10 fee applies. This fee is waived only when no courses are available. A $50 fee is charged in all other cases of inactive status.

 

Change of status

Any change of status must be approved by the student’s department and by the dean of the school of graduate studies.

 

Changes for thesis

Note: Prospective graduates must be registered in the term in which their thesis is completed and pay the tuition fee in full. However, these students may be eligible for a refund depending on the date that they have successfully defended their thesis.

 

Late registration

Those who fail to register before the final date for registration without late fee will be charged the following fees:

Full-time students $60

Part-time students $40

Students who, on account of isolated research placements, will not be able to register within the designated registration period, must receive approval in writing from the dean of the school of graduate studies before leaving for the placement.

 

Withdrawals

Students who wish to withdraw from their program or from a course or courses during the fall or winter term, may do so provided formal application is made before the deadline.

Program and course withdrawals must be requested on the appropriate change form, available from the office of the registrar, and must be approved by the student’s departmental advisory committee and by the dean of the school of graduate studies.

 

Change of program or status

Any change in graduate students’ program or status must be requested on the appropriate change form, available in the office of the registrar. All changes must be approved by the departmental advisory committee and the dean of the school of graduate studies.

 

Failure to register

Graduate students who fail to maintain registration and have not been given permission to hold inactive status will be considered to have withdrawn from their program.

For subsequent reinstatement, such students must make application to the office of admissions with a fee of $50, after which their departments must make a written recommendation outlining any academic conditions which they deem necessary.

 
 
 
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